We are required to maintain certain personal data about
living individuals for the purposes of satisfying operational and legal
obligations. We recognise the importance of the correct and lawful treatment of
personal data; it maintains confidence in the organisation and provides for
success. The types of personal data that Curtis Parkinson may require include
information about: prospective clients of the individual member firms. This
personal data, whether it is held on paper, on computer or other media, will be
subject to the appropriate legal safeguards as specified in the Data Protection
Act 1998. Curtis Parkinson endorse and adhere to the eight principles of the
Data Protection Act. These principles specify the legal conditions that must be
satisfied in relation to obtaining, handling, processing, transportation, and
storage of personal data. Curtis Parkinson and any others who obtain, handle,
process, transport and store personal data for Curtis Parkinson must adhere to
these principles.
The principles require that personal data shall:
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Be processed fairly and lawfully and shall not be processed unless certain
conditions are met; |
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Be obtained for a specified and lawful purpose and shall not be processed
in any manner incompatible with that purpose;
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Be adequate, relevant and not excessive for those purposes; |
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Be accurate and, where necessary, kept up to date; |
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Not be kept for longer than is necessary for that purpose; |
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Be processed in accordance with the data subject’s rights; |
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Be kept secure from unauthorised or unlawful processing and protected
against accidental loss, destruction or damage by using the appropriate
technical and organisational measures;
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And not be transferred to a country or territory outside the European Economic
Area, unless that country or territory ensures an adequate level of
protection for the rights and freedoms of data subjects in relation to the
processing of personal data. |
In order to meet the requirements of the principles, Curtis Parkinson will:
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observe fully the conditions regarding the fair collection and use of personal
data;
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meet its obligations to specify the purposes for which personal data is used;
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collect and process appropriate personal data only to the extent that it is
needed to fulfil operational or any legal requirements; |
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ensure the quality of personal data used; |
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apply strict checks to determine the length of time personal data is held;
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ensure that the rights of individuals about whom the personal data is held, can
be fully exercised under the Act; |
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take the appropriate technical and organisational security measures to safeguard
personal data; and
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ensure that personal data is not transferred abroad without suitable safeguards. |
CURTIS PARKINSON has a Manager is responsible for ensuring compliance with the
Data Protection Act in respect of the CURTIS PARKINSON website.
CURTIS PARKINSON may be contacted and any questions or concerns about the
interpretation or operation of this policy should be taken up in the first
instance with the their Manager.
All individuals who are the subject of personal data held by CURTIS PARKINSON
are entitled to:
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Ask what information CURTIS PARKINSON holds about them and why. |
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Ask how to gain access to it. |
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Be informed how to keep it up to date. |
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Be informed what CURTIS PARKINSON is doing to comply with its obligations under the 1998 Data Protection Act. |
The need to ensure that data is kept securely means that precautions must be
taken against physical loss or damage, and that both access and disclosure must
be restricted.
Subjects of personal data held by CURTIS PARKINSON have the right to access any
personal data that is being kept about them on computer and also have access to
paper-based data held in certain manual filing systems. This right is subject to
certain exemptions, which are set out in the Data Protection Act. Any person who
wishes to exercise this right should make the request in writing to one of the
member firms in writing.
CURTIS PARKINSON reserves the right to charge the maximum fee payable for each
subject access request. If personal details are inaccurate, they can be amended
upon request.
CURTIS PARKINSON aims to comply with requests for access to personal information
as quickly as possible, but will ensure that it is provided within 40 days of
receipt of a completed form unless there is good reason for delay. In such
cases, the reason for delay will be explained in writing to the individual
making the request.
Information that is already in the public domain is exempt from the 1998 Act.
This would include, for example, information on staff contained within
externally circulated publications such as CURTIS PARKINSON diary. Any
individual who has good reason for wishing details in such publications to
remain confidential should contact CURTIS PARKINSON’s Information Compliance
Manager.
The need to process data for normal purposes has been communicated to all data
subjects.
CURTIS PARKINSON is responsible for ensuring that information is not kept for
longer than necessary.
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