Notary Terms of Business | Curtis Parkinson

Notary Services - Terms of Business

Using a Notary

Usually, you will have been asked to see a notary because you have a document that needs to be used abroad. However, seeing a notary is not merely a rubber-stamping exercise.

The international duty of a Notary involves a high standard of care. This is not only towards the client but also to anyone who may rely on the document and to Governments or officials of other countries.

A Notary must ensure full compliance with the relevant requirements both in the UK and abroad; and the Notary’s register and records must always be accurate. Great care is taken at every stage to minimise the risks of errors, omissions, alterations, fraud, forgery, money laundering, the use of false identity, and so on.

I offer appointments during business hours and occasionally outside of business hours in exceptional circumstances. I am also prepared to make home visits or visit corporate clients at their place of business. If the notarial appointments take place outside of the office, I will usually make an additional charge to cover travelling time and expenses.

Occasionally I may not be able to see you within the timeframe you require, or I may decide that I am not able to act for you in which case I will advise you that that is the case and will provide you with the necessary information to locate an alternative notary.

Signatures

The Notary should normally witness your signature. Please do not sign the document in advance of your appointment with me.

Papers Sent in Advance

This can save time, expense and mistakes. Please supply in good time before your appointment, originals or photocopies of:

  1. The documents to be notarised;
  2. Any letter or other form of instruction which you have received about what has to be done with the documents;
  3. Your evidence of identification. For full details, please click here.

Notarial Charges & Expenses

Notary ServiceCostNotes
Minimum Notary Fee£100.00Minimum cost for normal documents.
Power of Attorney £20.00Additional cost to standard fee above.
Additional Parties to Document £40.00Cost per person.
Additional Documents£20.00Cost per document on top of the minimum £100 fee. For +3 this will require further discussion/information.
Verification of Document £20.00For verification/authentication from provider.
Companies £40.00Minimum cost, as additional work is required when acting for companies to verify authority to act.
Apostille £45.00 inc VATMinimum fee for an apostille. There are other options to expedite which are more expensive.
Arrange Apostille£20.00Fee for arranging apostille.
Consular LegalisationTBADepends on country of destination and whether private or commercial document.
Arrange consular legalisation (China & UAE)£100.00Additional work is required for arranging this legalisation.
Arrange consular legalisation (Other)TBAThis will depend on the country and its requirements.
ExpensesTBACosts of organisations to provide documents or verification of information contained in documents.
Identification Check AML£15.00Cost for verifying identity. We conduct this search for all clients.

If in doubt, please ask for a quotation.

Please note all the above are exclusive of VAT which will be charged in addition at the prevailing rate unless stated otherwise.

Typical Stages of a Notarial Transaction

Each notarial matter is different, and the requirements will vary according to whether the client is a private individual or a company. Some of the typical key stages are likely to include:

  1. Receiving and reviewing the documents to be notarised together with any instructions you may have received
  2. Liaising with your legal advisors or other bodies to obtain the necessary documentation to deal with the document (e.g. information from Companies House or foreign registries, powers of attorney etc)
  3. Checking the identity, capacity and authority of the person who is to sign the document
  4. If a document is to be certified, checking with the issuing authorities that the document/award is genuine. In the case of academic awards, this would entail checking with the appropriate academic institutions.
  5. Meeting with the signatory to verify their identity and to ascertain that they understand what they are signing and that they are doing so of their own free will and ensuring that the document is executed correctly
  6. Drafting and affixing or endorsing a notarial certificate to the document
  7. Arranging for the legalisation of the document as appropriate
  8. Arranging for the storage of copies of all notarised documents in accordance with the requirements of the Notarial Practice Rules 2019

Notarial Records & Data Protection

When I carry out my work for you, I am required to make an entry in a formal register, which is kept by me as a permanent record. I will retain a copy of the notarised documentation with that record.

My practice is a registered with the Information Commissioner’s Office. Personal data received from clients is held securely and not capable of being accessed externally. Data collected as part of notarial records is used solely for the purposes of meeting our professional legal responsibilities as Notaries Public.

For full details of Curtis Parkinson’s Privacy Policy and Data Protection Policy please see these links below:

Curtis Parkinson Privacy Policy
Curtis Parkinson Data Protection Policy

Insurance

In the interests of my clients I maintain professional indemnity insurance at a level of at least £1,000,000.00 per claim.

Termination & Your Right to Cancel

You may terminate your instructions to me at any time by giving me reasonable written notice. All fees and disbursements incurred up to the date of termination will be charged.

Consumer Cooling Off Cancellation Period –Consumer Contracts Regulations 2013 (“CCR”):
Where the CCR apply (typically where you are an individual consumer and my contract with you was concluded either at or following a meeting with you or by a form of distance communication) you have a cancellation period of 14 days after the date you sign my retainer letter or the date on which you continue to give me instructions, whichever is earlier.

You can cancel your contract within the cancellation period by giving me a clear statement and I will reimburse all payments received from you by the same method that you used, at no cost to you, without undue delay, and not later than 14 days after the day on which you inform me of the cancellation.

If you ask us to begin work during the cancellation period, you can still cancel but you must pay me an amount in proportion to the work which I have performed and this proportion will not be reimbursed to you.

Termination by The Notary

I reserve the right to terminate my engagement by you if I have good reason to do so, for example, if you do not pay a bill or comply with my request for a payment on account or you fail to give me the co-operation which I am reasonably entitled to expect.

Complaints

If you would like to make a formal complaint, then you can access the full complaints procedure here.

 

Read Our Reviews

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Please get in touch to arrange an appointment, or simply ask a question about our Notary services.

Arthur Moore – Notary 1

Kenneth was quick and efficient having our documents notarised and his prices are good compared to some city centre practices.

Arthur Moore

5.0
2019-08-29T16:10:33+01:00

Arthur Moore

Kenneth was quick and efficient having our documents notarised and his prices are good compared to some city centre practices.

Liz Robey – Notary 2

Confidently and expertly dealt with all our paperwork. I would definitely recommend Mr Curtis to all my friends. Many thanks.

Liz Robey

5.0
2019-08-29T16:11:26+01:00

Liz Robey

Confidently and expertly dealt with all our paperwork. I would definitely recommend Mr Curtis to all my friends. Many thanks.

Paul Hollingworth – Notary 3

I needed to get certain documents notarised for use in China with not much time. Curtis Parkinson were very professional and efficient.

Paul Hollingworth

5.0
2019-08-29T16:12:12+01:00

Paul Hollingworth

I needed to get certain documents notarised for use in China with not much time. Curtis Parkinson were very professional and efficient.

Adama Otter – Notary 4

I was very pleased with the service I received. I was made to feel very comfortable and things were explained very clearly.

Adama Otter

4.0
2019-08-29T16:12:51+01:00

Adama Otter

I was very pleased with the service I received. I was made to feel very comfortable and things were explained very clearly.

Antonio Rodriguez – Notary 5

Kenneth was very helpful, friendly and professional. He explain to us all of the details of our papers. I would recommend his services.

Antonio Rodriguez

5.0
2019-08-29T16:13:22+01:00

Antonio Rodriguez

Kenneth was very helpful, friendly and professional. He explain to us all of the details of our papers. I would recommend his services.

Robert Pacella – Notary 6

Kenneth was both professional and accommodating. He managed the notorial process very well and I found his prices extremely competitive.

Robert Pacella

5.0
2019-08-29T16:13:39+01:00

Robert Pacella

Kenneth was both professional and accommodating. He managed the notorial process very well and I found his prices extremely competitive.

Anne Henderson – Notary 7

Mr. Curtis then guided me through the process in a step by step way and was able to answer all of the questions I raised. Thank you.

Anne Henderson

5.0
2019-08-29T16:14:15+01:00

Anne Henderson

Mr. Curtis then guided me through the process in a step by step way and was able to answer all of the questions I raised. Thank you.

Ali Gunn – Notary 8

Kenneth Curtis was extremely quick and efficient in dealing with our paperwork and the lady on the front desk most helpful when booking .

Ali Gunn

5.0
2019-08-29T16:14:39+01:00

Ali Gunn

Kenneth Curtis was extremely quick and efficient in dealing with our paperwork and the lady on the front desk most helpful when booking .

Lloyd Banks – Notary 9

I am happy with services rendered by Curtis Parkinson after looking for notaries services all over Nottingham. I would recommend.

Lloyd Banks

5.0
2019-08-29T16:15:06+01:00

Lloyd Banks

I am happy with services rendered by Curtis Parkinson after looking for notaries services all over Nottingham. I would recommend.

Marian Lo – Notary 10

I have been to the Clifton and Bingham offices, mainly for Notary Service. I highly recommend Mr Kenneth Curtis' professional service.

Marian Lo

5.0
2019-08-29T16:16:20+01:00

Marian Lo

I have been to the Clifton and Bingham offices, mainly for Notary Service. I highly recommend Mr Kenneth Curtis' professional service.
4.9
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